University correspondence
Below I show selected correspondence with the University in the hope that others may learn from my experience.
Aug 31, 2023. An agreement was signed.
Aug
25, 2023. Meeting: Mark Giesbrecht (Dean), Michelle Hollis (acting
head, HR), Ed Vrscay (personal advisor).
Before this meeting I anticipated that I would remove my (ongoing, internal) grievance, and that I would not take legal action against the University.
Mark Giesbrecht presented a “Retirement Agreement”, joint with the Dean and Provost representing the University. We discussed the document and agreed to work arrangements.
I objected to several aspects of the document, including a statement on medical accommodation, and the requirement that the document be confidential. In particular, the draft agreement restricts my communication to: immediate family members, legal or financial advisors and my personal advisor (Ed Vrscay). Unfortunately I am not allowed to communicate with my medical team, the very people that wrote my original medical documentation. Nor am I allowed to contact academic, professional or other advisors. I expressed these concerns, both in the meeting, and here, on this webpage, for the record. At this point I am uncertain who wrote the document or why they wrote these specific terms. I asked if other Policy 59 agreements were subject to similar confidentiality clauses. I was told by both Michelle Hollis and Mark Giesbrecht that the reason my agreement was confidential was because I was given a “specific deal” that was “outside of the norm” and this should not be shared with others who may ask for similar considerations. Finally I note that during this meeting I was informed that postings on my web page are not at issue.
Aug 16, 2023. Meeting: Mark Giesbrecht (Dean), Karen Parkinson (OH), Michelle Hollis (HR), Ed Vrscay (personal advisor). Notes: 1. Michelle Hollis informed me that there was no way to offer me reduced (teaching) load without a corresponding pay reduction. I was informed that this was due to the benefits policy currently in place at the University. 2. Michelle Hollis and I discussed LTD (long term disability), but I indicated that this was not suitable as I want to continue teaching (just at a reduced load). At this point, the only option remaining to me is according to Policy 59 – reduced load to retirement. I began a negotiation of terms for Policy 59.
Aug 9, 2023. Meeting: Karen Parkinson (Occupational Health), [redacted] Assistant to Karen Parkinson, Ed Vrscay (personal advisor).
Aug 2, 2023. To Mark Giesbrecht, Dean of Mathematics (PDF ).
Aug 1, 2023. From Mark Giesbrecht, Dean of Mathematics (PDF ).
July 28, 2023. To Mark Giesbrecht, Dean of Mathematics (PDF ).
July 28, 2023. From Raouf Boutaba, Director School of Computer Science (PDF ).
July 27, 2023. From Mark Giesbrecht, Dean of Mathematics (PDF ).
July 18, 2023. To Mark Giesbrecht, Dean of Mathematics, CC: Karen Parkinson RN, Occupational Health. (PDF ).
July 17, 2023. From Mark Giesbrecht, Dean of Mathematics. (PDF ). Second letter from Mark Giesbrecht, Dean of Mathematics. (PDF ).
July 15, 2023. To Raouf Boutaba, Director Computer Science. CC: Mark Giesbrecht, Dean of Mathematics. (PDF )
July 10, 2023. Response to letter of July 5. Professor Giesbrecht, Dean of Mathematics. (PDF )
July 5, 2023. To: Professor Giesbrecht, Dean of Mathematics., CC: Karen Parkinson (RN, Occupational Health), Professor Raouf Boutaba, Director Computer Science, Chelsey Heystee HR, Roydon Fraser FAUW. (PDF )
June 30, 2023. From: Professor Giesbrecht, Dean of Mathematics. Cover letter, (PDF ). Attached document, “updated accommodation” (PDF ).
Jun 27, 2023. Re: Return to work. To: Karen Parkinson (Occupational Health), CC: Professor Giesbrecht, Dean of Mathematics, Professor Raouf Boutaba, Director Computer Science, Chelsey Heystee HR, Roydon Fraser FAUW. (PDF )
Jun 23, 2023. Re: Return to work. From: Karen Parkinson (Occupational Health). (PDF )
Jun 21, 2023. Re: Return to work. To: Karen Parkinson (Occupational Health). (PDF )
Jun 5–7 2023. Correspondence with Professor Raouf Boutaba, Director, School of Computer Science. Re: Your recent visit to CS staff. (PDF )
Mar 1 2023. Correspondence from HR, Re Parking. (PDF ). (docx ).
Feb 17 2023. Ongoing correspondence with Karen Parkinson, RN, Occupational Health (PDF).
Feb 9 2023. Ongoing correspondence with Karen Parkinson, RN, Occupational Health (PDF)
Jan 27 2023. Correspondence begins with Karen Parkinson, RN, Occupational Health (PDF)
Jan 26 2023. Delivered first six (6) lectures and three office hours for CS251/W23. After this I declared myself on medical leave.
Jan 25 2023. Response to (second) request for unpaid leave of absence. From Mark Giesbrecht, Dean of Mathematics. (PDF).
Jan 17 2023. (Second) request for leave of absence (PDF).
Jan 3 2023. Request for (unpaid) leave of absence. To Professor Raouf Boutaba, Director School of Computer Science (PDF ).
Dec 29, 2022. Letter from Dean (PDF).
Dec 21, 2022. I have been corresponding the the Chair and the Dean on my teaching assignments. Unfortunately it is unlikely I will be able to offer my Audio course in the future. I have in fact offered to take an unpaid leave of absence (W24) to teach the course. My request was denied. I will be appealing this.
See Letter from Dean, Dec 21, 2022. (PDF).
Dec 18, 2022. Correspondence (PDF ). To: Professor Giesbrecht (Dean, Mathematics). CC: Chelsey Heystee (HR), Karen Parkinson (Occupational Health), Roydon Fraser (FAUW), James Rush (VP, Provost).
Nov 19, 2022. Correspondence with Dean (PDF)
Nov 18, 2022. Formal grievance filed with School of Computer Science (PDF)
Nov 18, 2022. Letter from Dean, Accommodations document, modified version signed (PDF).
Nov 14, 2022. Meeting with Dean, HR (Chelsey Heystee), FAUW (Roydon Fraser) and myself. This was audio recorded with permission of the participants.
Nov
10, 2022. Letter to Dean (PDF).
References earlier letter from Aug 18, 2020 (PDF).
Nov
8, 2022. Letter from Dean (PDF)
Nov
6, 2022. Correspondence with Dean, CC: Occupational Health (PDF)
Nov
5, 2022. Letter To Dean, CC: Occupational Health (PDF)
Nov
4, 2022. Letter from Dean, CC: Occupational Health (PDF)
Nov
1, 2022. Letter from Provost. (PDF).
Oct
28, 2022. Letter submitted to Dean Mark Giesbrecht (PDF).
Oct
24, 2022. Additional medical submitted to Karen Parkinson (from
Psychologist).
Quoting: "Dr. Mann has considerable
difficulty managing interactions with others that involve conflict/
confrontation, which exacerbate his existing [redacted]
difficulties. Most importantly, going forward, he requires a
mechanism in place to voice concerns about any factors/developments
that negatively impact his functioning at work. He is unable to
effectively voice these concerns directly to the Dean (or Department
Chair, as the case may be) and as such, would benefit from a point of
contact to channel these concerns, perhaps through Occupational
Health."
Oct 24, 2022. From Karen
Parkinson, Occupational Health. Proposed letter to Dean Mark
Giesbrecht. (text, * under negotiation).
Quoting:
"As you may be aware, employment accommodations require the
employee to share functional restrictions and limitations or barriers
they experience in the workplace. The employer
(Supervisor/Manager/Dean) then seeks to explore possible solutions to
accommodate the restrictions in a safe and suitable manner. As per
the Ontario Human Rights Code, the solution offered will not always
be the employee’s “preferred” solution.
Occupational
Health cannot specifically dictate how to accommodate Professor Mann,
but we can work with you to create a plan that meets Professor’s
Mann’s accommodation needs, given the restrictions reported above.
"
Oct 21, 2022. Correspondence. To
Provost. (text)
Oct
21, 2022. Correspondence. To Karen Parkinson,
Occupational Health (text).
NB: Karen Parkinson is on leave and will not return until
Oct 31. The last I heard from her (Oct 12) she did not tell me
of her upcoming leave, and has not provided a new contact point.
I am left with no replacement to handle my case, I have to wait for
her to return.
Oct 21, 2022. Correspondence.
From Provost. (PDF)
Oct 17, 2022. Correspondence.
To Provost (text)
Oct 17, 2022. Correspondence. From
Provost. (PDF)
...
May 30, 2022.
Correspondence. Dean (Math). (PDF).
May
19, 2022. Correspondence. Dean (Math). (PDF).
May
4, 2022. Correspondence. Provost and others (PDF).
Note: negotiation continues, with FAUW and Occupational Health.
May
4, 2022. Correspondence. Dean, Vaccination Requirement
(PDF).
May
2, 2022. Correspondence. Provost and others (PDF).
Apr
26, 2022. Correspondence. Provost and others (PDF)
Apr
23, 2022. Correspondence. Dean (Math) and others
(PDF)
Apr
23, 2022. Correspondence. Dean (Math) and others,
Teaching Assignments (PDF)
Apr
22, 2022. Correspondence. This is the reply to our
letters of Mar 28 and Apr 3, to our institution. The original
letters are included. (PDF)
Apr
22, 2022. Correspondence with Dean (Math) and others (PDF)
Apr
16, 2022. Correspondence with Dean (Math) and others (PDF)
Apr
12, 2022. Correspondence with Chair (CS) and others (PDF)
Apr
11, 2022. Correspondence with Chair (CS) and others (PDF)
Apr
8, 2022. Correspondence with Occupational Health (PDF).
Apr
5, 2022. Correspondence with Occupational Health (PDF).
Apr
4, 2022. Correspondence with Occupational Health (PDF).
Mar
28 -- Apr 1, 2022. Correspondence with University President,
and others (text).
NB: Some names have been redacted (by request) from this
document.
Mar 11, 2022. Correspondence with
Occupational Health (text)
Mar
10, 2022. Correspondence with Occupational Health (text)
Mar
7, 2022. Correspondence with Occupational Health (text)
Dec
20, 2021. Correspondence with Occupational Health (text)
Dec
16, 2021. Correspondence with Occupational Health
(text)
Nov
28, 2021. Letter to Provost. (text)
Nov
25, 2021. Letter from Provost (confirm removal of suspension,
marked "confidential"). (PDF)
Nov 24, 2021.
Letter from Associate Provost, Human Resources. (removal of
suspension). (text)
Nov
25, 2021. Correspondence with Karen Parkinson, RN, PhD,
Occupational Health. (text)
Nov
17, 2021. Letter to Provost, grieving suspension of Oct 20.
(text)
Oct
20, 2021. Suspension without pay (Letter two) (PDF)
Oct
15, 2021. Suspension (Letter one) (PDF)
Mar 30, 2021. Performance review for years 2019/2020, revised #2. (JPEG).
Mar 25, 2021. Performance review for years 2019/2020, revised #1 (JPEG).
Mar 17, 2021. Performance review for years 2019/2020. (JPEG).
